The following is the charter as it stands now. Our next elections would be between October 2005 and January 2006. The charter can be brought up at any monthly meeting, but could not be amended until a quorum vote. It would have had to be sufficiently advertised on the boards, aproximately 2-4 weeks and then voted on by the membership.
Membership:
Active: Attend at least 3 official meetings in a calendar year.
Post regularly on the Tampa Bay Fan Force board.
Read and sign charter agreement,
(This means you have read and agree to abide by the charter)
Benefits of Official Membership:
Voting privileges
May be part of committees and special interest groups
May be nominated and hold official position
Inactive: May attend meetings and functions
May attend special interest groups
Post on Fan Force board.
Will be considered a guest
No voting privileges
May not hold office
Members of a current Fan Force Chapter relocating from another location may transfer their membership with a letter of introduction from former FF chapter.
**Structure: **
Chairperson
Reps from each interest group
City Representative
Assistant City Representative
Secretary
Treasurer
Quarterly rotation of the chairperson to be selected by a lottery of interested persons. 1 serves first, 2 second and so on. Representatives from each interest group may continue indefinitely or quarterly with the Chairperson rotation. City Rep, Asst. City Rep, Secretary, and treasurer will be elected positions held for a term of one year, but may be reelected for additional terms. Terms may run consecutively, if the person is unopposed.
Voting Policy
Only official (active) members may vote.
A Quorum of 1/2 plus 1 of active membership must be present to call a vote on any issue.
Voting method will be determined before election and posted on the FF board.
(Online poll, in person, at meetings by secret ballot or show of hands, or vote by proxy)
Official positions: Secret ballot and vote by proxy by private email.
Majority vote (1/2 plus 1 of the active membership)
Official business: At meetings
Secret ballot
Show of hands
Vote by proxy
(Online or private email)
General business: Show of hands
Majority vote
Voting on policies will be posted on the boards and you will have 30 days to vote. If you have not voted in this time period, your voice will not be heard.
Minor Policy
The chapter adheres to ALL Local, State and Federal laws regarding Minors.
Violation of this policy will result in expulsion from the chapter and any criminal prosecution of the violator.
Minors will adhere to conduct codes of the Chapter. We are not a babysitting service nor will we accept bad or disruptive conduct of any member at any function of the TDB1138.
Violation of this policy may result in reprimand, suspension, and/or expulsion from the Chapter to be determined by the governing council.
No minor under the age of 16 may attend any functions of the Tampa Docking Bay 1138 without parent or guardian in attendance.
Violation of this policy may result in reprimand, suspension, and/or expulsion from the Chapter to be determined by the governing council.
No minor may go on any away event without parent or guardian in attendance TDB1138 is NOT responsible for the supervision of minors in attendance of these events.
Violation of this policy may result in reprimand, suspension, and/or expulsion from the Chapter to be determined by the governing council.
Minors over the age of 16 or older, may attend meetings and local events of the TDB1138, without parent or guardian in attendance, with a signed parental agreement, this does not hold the chapter responsible for their supervision.
Minors are responsible for making arrangements for their own lodging and transportation to events. The TDB1138 is not responsible lodging and transport of any member.
Minor's Parental Waiver/Permission Agreement
Anyone, regardless of age, may become a member, post on the forums, and attend official meetings and events. However, anyone under 18 years of age will be required to fill out a Parent Consent Form to participate in any TDB1138 meeting and event. The form the parents will be asked to fill out is as follows:
Parental Consent Form
Star Wars has always been a story for all ages. The Tampa Docking Bay 1138 is comprised of members that reflect all ages. However, it is important for parents to be aware of several things if they choose to let their minor child join the club.
1. No one will be supervising minors. While it is never the club's intention to allow a minor to get into trouble, the responsibility of the minor's actions lay with the minor and his/her parents or guardians.
2. The club encourages parents to attend meetings and events to get to know the members of the group and what types of activities the club engages in.
3. No alcohol will ever be served to or consumed by an underage member at any official meeting or event. Be aware that an official meeting or event may take place in a venue such as a restaurant where alcohol is being served to others.
4. The group attempts to maintain all discussions at the PG level. However, some inappropriate language might inadvertently be used.
5. Members of the club will not be responsible for transporting a minor to meetings and/or social events. If a parent chooses not to attend a meeting or event with his/her minor, it is the parent's responsibility to ensure that the minor has a safe mode of transportation to and from the meeting or event.
6. A parent or guardian and the minor must sign a parental waiver before that minor is allowed membership in the club.
7. The parents must provide the club with a current address, home phone, number, work phone number, and cell phone number. The parents must also provide the phone number of a family friend or relative not residing in the same household.
I accept the terms laid out in the Tampa Docking Bay 1138 for the participation of my minor child in Chapter events.
Parent/guardian: _____________________________________________Date: ____________________ Minor: ______________________________________________________Date: ____________________ Witness: ____________________________________________________Date: ___________________
Notary: _____________________________________________________Date: _____________
I, the undersigned, understand and accept that this CHARTER is to ensure that each member of the Tampa Docking Bay 1138 enjoys a pleasurable and safe experience in Star Wars Fandom. That I behave individually and as a member of the group in a manner that reflects positively on the Chapter and the Fan Force. That my actions do not endanger the safety or well being of any member or damage the reputation of the Chapter.
Name (printed): _________________________________________________
Date: ___________________
Name (signature): _________________________________________________
Date: ___________________
Witnessed (printed): _________________________________________________
Date: ___________________
Witness (signature): _________________________________________________
Dated: ___________________
We will be posting more on this and discussion should begin here.
-----signature-----
"Outtadis World Threads"
A dream of seams.
Seamstress, not just a MATERIAL GIRL
501st Pathfinder TB4459, IS4459
|
