Celebration 3 FanForce Group Hotel Discount

Discussion in 'Daytona Beach, FL' started by Minacia_Brightstar, Jun 24, 2004.

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  1. Minacia_Brightstar Jedi Youngling

    Member Since:
    May 23, 2001
    star 5
    Jedi_Master_Sal of the Pittsburgh Fanforce, has been given authorization to coordinate CIII Fanforce Group Discount Hotel rooms for ALL of Fanforce. The deadline to get a Discount Group Reservation with Fanforce is July 1st. The more people we have signing up for the Fanforce group rate, the cheaper everyone's rate will be.


    ======================
    Message from Sal
    ======================

    I am authorized to negotiate a group rate for all of Fanforce. It is my hope to secure a full hotel connected to the convention center (by skywalk) for all of Fanforce before the general public is able to book rooms. I am fairly confident that this is possible.

    What I need from you all is a tally of FIRM numbers of interested people from your respective Fanforce chapters. (Also, if you have some "possibles," you may give me a count for those as well.)

    Please format your numbers as such:
    Pittsburgh FF: 14 Firm, 6 Possibles

    I will need your final tally no later than July 1st, so that I may compile the list and start negotiating with GenCon (the promoters of CIII).

    The 501st already has a deal through them for 250 rooms, but I am confident that with the combined presence of Fanforce we will be able to have many more rooms requested, and could then present a valid case for special consideration in regards to discount rates and "pre-booking".

    The room rates quoted to me so far (this was by one specific hotel so rates may differ slightly)
    were as such:

    $134 per night for a single (1 person) 1 double bed
    $144 per night for a single (2 person) 1 king bed
    $154 per night for a single (3 person) 1 king bed, 1 roll out bed
    $164 per night for a single (4 person) 2 doubles

    These numbers HAVE NOT been guaranteed. The price quotes and room sizes where only an initial quote and that by submitting a request it does NOT guarantee that a chapter will have rooms reserved for them.

    A deal first has to be made with GenCon. Once that deal is made and we know GenCon is holding those rooms can we count on it being a guarantee.

    The submission of requests is to show to GenCon proof of what FanForce is proposing. BTW, chapters CAN submit requests after the July 1st deadline, but I need to get the proposal into GenCon on that date. If other chapters want to sign up after and the deal can be made, that can only serves to bolster our numbers and position. They are welcome to join. It should be noted though that if a deal is made for the room numbers I submit on July1st that GenCon may only be able to honor THAT amount of rooms, so urgency is needed.

    Should the actual rates be different (whether higher or lower) you will be notified immediately after I receive that information.

    The bed size may vary by hotel. You will also be notified of that should it differ than what is quoted here.

    The information contained in the replies I receive will figure prominently in the negotiating process and, as a result, will need to be as accurate as humanly possible since a contract will most likely need to be drawn up.

    Do not "pad" your numbers. Only firm numbers, please. (The "possibles" may be taken into account, but I suspect that unlikely.) We, as Fanforce, can not be responsible for extra rooms not filled, so once again I urge you to be absolutely confident with your figures before you submit them to me.

    Since this is just the beginning of the negotiation phase, I do not yet have any answers regarding who, how, and when you will be able to pay for rooms. Rest assured that I will post this information immediately after finding out, so as to give you and your respective members as much time as possible to make whatever decisions you need to make regarding payment.

    If there are any questions regarding CIII room booking, please PM me for now and I will ensure that a special thread be made for this, which will include a FAQ.



    Let's show our "force,"
    jedi_master_sal
  2. Q99213 Jedi Master

    Member Since:
    Nov 3, 2001
    star 4
    Thanks for the info! Isn't July first a tad bit early to confirm?? I probably won't know until December if I can go :(
  3. Jayna Jedi Master

    Member Since:
    Apr 19, 2002
    star 4
    Yeah, I am in the same position. I assume everyone who goes to Riddle is. Until they post when school will be getting out and when our finals will be, I will have no idea if I can even go. :(
  4. Karma Jedi Knight

    Member Since:
    Aug 16, 2000
    star 3
    Ah! For once it pays NOT to be a student! I've already got a hotel room for C3. Don't know if I can get off of work yet, of course, but that's what sick days are for. :)

    -Karma
  5. Jayna Jedi Master

    Member Since:
    Apr 19, 2002
    star 4
    Yeah, I wanted to have a hotel way in advance. It drives me nuts that I can't do any planning yet!
  6. Q99213 Jedi Master

    Member Since:
    Nov 3, 2001
    star 4
    Well, if we can find a big enough group of Riddle kids to get a room, it wouldn't be too expensive and if we can't go then it wouldn't be a major loss, right?
  7. JediMara77 Force Ghost

    Member Since:
    Mar 5, 2004
    star 4
    I would like to get in on this, but I'm going to be rooming with some other girls I know online. That is, if I go, which only an act of God will keep me from going. :p
  8. Q99213 Jedi Master

    Member Since:
    Nov 3, 2001
    star 4
    Now that I think about it, I don't think I'm going to reserve a room. I don't have enough play money to throw down a few hundred on the hopes that everyone I pull in with is going to be able to go. I know enough people going that I can probably grab some floor space if need be. If not, there's always the bed of my truck :)
  9. Jayna Jedi Master

    Member Since:
    Apr 19, 2002
    star 4
    Yeah, as much as I wanted to be on the ball, I can't worry about it too much. Last time, I didn't decide I was going until two weeks before it and we didn't book a room until a few days before it. Things still worked out.

    I did talk to Kara, and she found out from the Supreme Chancellor's office that they won't even be deciding the Spring Semester dates until September or October. Isn't that nice? :mad:

    Are you driving up there Q? That's going to be quite a haul!
  10. Q99213 Jedi Master

    Member Since:
    Nov 3, 2001
    star 4
    That's the word I got. Actually, when I asked the Dean of Engineering about it, the official word was 'We have an entire semester to worry about it, let us plan the fall first.' So yeah, that's very scary.

    Anyway, I don't know if I plan to drive or fly yet. Depends on how much armor I want to take and how long I want to be up there. Part of me wants the freedom of having my vehicle and not having to worry about baggage. The other part of my is currently out to lunch. And I figure I won't be able to get plane tickets until close to the event, so they won't be as cheap as they could be, so the cost of gas may just work out. And also the fact that it will probably be the start of summer, I could take a few days and visit the ICARUS launch site and have a nice roadtrip back.
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