Celebration III - Pacific Region Fan Force table is a GO!

Celebration III is having fan group tables and such... what if the Pacific Region had its own table to sign up members for fanforces within the region, and have flyers and such for the various clubs of the west coast.

i was thinking of pretty minimal staffing - perhaps one or two people at any time, but with enough shift changes so that no one had to spend too much time at the booth and not doing other things at the convention.

any other clubs interested in helping staff?
any clubs that have members going who could bring flyers/sign-up cards?

any chapters going to have their own chapter table?

JediRacer EDIT: Title change per jawajames' request

well, hopefully we'd try to divide up the booth hours in a schedule where no on has to work too much, or miss the things they want to see.

or would this work better:
instead of a booth which would need to be staffed all the time...
we host an event on the program, like a 1 hour block, where we all get together with other west coasters and sign new people on and meet each other?

anyone meet with their clubs yet?

the deadline for fan tables is the 9th of December, and i need the following from participating clubs: a contact name with contact info, and 2 references (with contact info).

if i don't hear anything by the 7th, then the table is a no-go!

about the table:

right now, since not many people are interested in having to spend time at the table, i'm thinking of having an unstaffed table. basically it would have flyers from various clubs, and a generic sign-in form for potential members that gets dropped into a drop box which is emptied every night. 'staff' people would periodically swing by the table to make sure that the area is tidy, add more flyers from storage if a pile is out or low, and set up/take down. if someone wanted to have 'office hours' to actually talk with potential members, we could have them when people are free.

about needing contacts and references:

to apply for a table, they request at least two contact personnel (me and someone else who will be there) with contact information.

each of those contact personnel need references - like job references.. someone to vouch for the character of the contact. the references would also need to provide contact info, although i doubt that they will actually be contacted.. who knows?

anyone want to step up and be a contact for this table with me?

egad.. i actually looked at what is needed for getting a fan club table:

http://www.starwarscelebration.com/displayswc.aspx?file=swc-fan-tables

Apparently they require, among other things:

* Samples of all literature and items that will be given away
* Images of all graphics that will be used in the booth

so if any club has electronic copies of their flyers or other recruiting stuff please send them to me asap via email - use my user name @yahoo.com

jawajames

Right now i have contact information from:
San Diego Star Wars Society (me) - complete
San Francisco Fan Force - complete
Ventura County Fan Force - complete
Spokane Fan Force - need a reference for Eledaia with phone / email.
Mos Everett Cantina - need a mailing address for Cliodna_ben_Lhee

writing up the 'club resume'

submitted to LFL.. let's keep our fingers crossed...


the next steps:
each participating club needs to put together and then send me (either electronically or by mail) any literature that they plan to distribute from the table, and also any images they plan to use in the booth... i am trying to get a 'fan force' banner borrowed to help ID the table, although i think we also need a west coast map... any graphics artists out there?

i'd like to get this stuff assembled for LFL approval in january or february.

your help in making a banner would be greatly appreciated!!

ooh! that would be cool... is it possible that you two could work together on a design?

good news everyone!

http://www.starwars.com/community/news/2004/12/news20041220.html

We are one of the 14 fan clubs to be getting a table for Celebration III!!!!!!!

now that we are confirmed as in, it is time to get to work

i think the next steps are:
- each club needs to come up with its flyers to hand out.

- we should come up with a general Pacific Region flyer to hand out.
- need banners: one for the back of the booth (large) and one to hang in front of the table.
(perhaps these two items should share a common design)

- start getting members to commit to staff the table during the convention.. no specific time slots assigned yet, until they announce the overall schedule.