Read, PA * Important Message Regarding C3 - Please Read if Interested*

Discussion in 'NorthEast Regional Discussion' started by HanSolo29, Jun 13, 2004.

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  1. HanSolo29 Manager Emeritus + Official Star Wars Artist

    Member Since:
    Apr 13, 2001
    star 6
    This message was originally posted over at the Pittsburgh board, but recently has been extended to all FanForce members. If you are planning to attend Celebration 3 please look over this. This will really help us out with room rates and planning in the future.

    Sal's Original Message:

    To all CR's, RSA's and GSA's,

    This is a formal letter regarding hotel room booking information for CIII. I have been told by Terry (aka: Rox) that I am authorized to negotiate a group rate for all of Fanforce. It is my hope to secure a full hotel connected to the convention center (by skywalk) for all of Fanforce before the general public is able to book rooms. I am fairly confident that this is possible.

    What I need from you all is a tally of FIRM numbers of interested people from your respective Fanforce chapters. (Also, if you have some "possibles," you may give me a count for those as well.)

    Please format your numbers as such:
    Pittsburgh FF: 14 Firm, 6 Possibles

    I will need your final tally no later than June 21st, so that I may compile the list and start negotiating with GenCon (the promoters of CIII).

    The 501st already has a deal through them for 250 rooms, but I am confident that with the combined presence of Fanforce we will be able to have many more rooms requested, and could then present a valid case for special consideration in regards to discount rates and "pre-booking".

    The room rates quoted to me so far (this was by one specific hotel so rates may differ slightly)
    were as such:

    $134 per night for a single (1 person) 1 double bed
    $144 per night for a single (2 person) 1 king bed
    $154 per night for a single (3 person) 1 king bed, 1 roll out bed
    $164 per night for a single (4 person) 2 doubles

    Should the actual rates be different (whether higher or lower) you will be notified immediately after I receive that information.

    The bed size may vary by hotel. You will also be notified of that should it differ than what is quoted here.

    The information contained in the replies I receive will figure prominently in the negotiating process and, as a result, will need to be as accurate as humanly possible since a contract will most likely need to be drawn up.

    Do not "pad" your numbers. Only firm numbers, please. (The "possibles" may be taken into account, but I suspect that unlikely.) We, as Fanforce, can not be responsible for extra rooms not filled, so once again I urge you to be absolutely confident with your figures before you submit them to me.

    Since this is just the beginning of the negotiation phase, I do not yet have any answers regarding who, how, and when you will be able to pay for rooms. Rest assured that I will post this information immediately after finding out, so as to give you and your respective members as much time as possible to make whatever decisions you need to make regarding payment.

    If there are any questions regarding CIII room booking, please PM me for now and I will ensure that a special thread be made for this, which will include a FAQ.

    Thank you for your time. I look forward to hearing from you.

    Let's show our "force,"
    jedi_master_sal


    Please post in this thread if you're interested or send me a PM. I need all responses BEFORE June 21st.
  2. HanSolo29 Manager Emeritus + Official Star Wars Artist

    Member Since:
    Apr 13, 2001
    star 6
    Come on, guys - I need to know who's going and who's not by 5pm Monday at the latest! I would prefer to know before that time just so I can get our info in.
  3. jedi_master_sal Jedi Master

    Member Since:
    May 20, 2002
    star 4
    The deadline for submission of numbers has been extended to July 1st. (Yes, I'm the person negotiating this)

    So, if you haven't as yet said you were going, you have another week to do so. (PM your CR.)

    The negotiation for rooms is taking place before they are being offered to the general public. This is for rooms at one of the connected hotels to the convention center.

    In the event we cannot negotiate a deal for either cheaper rates or pre-booking or both, there is no harm no foul since this will be decided upon before the actual booking takes place.

    Look forward to meeting you folks at CIII!
    Thanks and MTFBWY!
    -Sal
  4. HanSolo29 Manager Emeritus + Official Star Wars Artist

    Member Since:
    Apr 13, 2001
    star 6
    Glad to hear you're extending it! Big relief...

    I know there were interested people when I brought this up before and now they all seemed to disappear. So, hopefully they'll show up before the next deadline.

    You hear that, folks? Let me know! ;)
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