Minutes from the Nov. Annual Planning Meeting

Discussion in 'Twin Cities, MN' started by Siths_Herald, Nov 15, 2011.

  1. Siths_Herald Minnesota CR, MNFF Co-Leader

    Chapter Rep
    Member Since:
    Jan 5, 2004
    star 2
    11/13/11

    Minnesota Force Fall Planning Meeting Minutes

    Attending
    Steve F, Phil, Amanda, Rick, Chad, Stacie, Karen, Mary Ellen, Jim, Neil, Larry S., Brian, Larry B


    Calendar / Monthly Events
    December
    ? Fri. 12/2/11 ? Big Brothers/Big Sisters Holiday event ? Metrodome
    ? Thurs. 12/8/11 ? Charity screening of SW Holiday Special ? Bryant Lake Bowl
    ? Fri. 12/16/12 ? Salvation Army Bell Ringing at Southdale
    ? SNF to post last two events on MN Force forums

    January
    ? Sun. 1/1/12 - MN Force Holiday Party
    ? Rick's 3:00 PM Potluck. Short business meeting at the holiday party to discuss website, forums and fund raising progress.
    ? White Bantha gift exchange - $10-$20 value

    February
    ? 2/10/11 Phantom Menace 3D release revisit
    ? Saint Louis Park 394&100?
    ? Burnsville Odyssey?
    ? Wait until closer to Feb and directly contact theaters
    ? SNF to contact Lucasfilm to see if they have any official events for this.
    ? Sat. 2/18/12 - Snow Tubing at Elm Creek 1:00 PM
    ? Dinner at Steve's after

    March
    ? 3/9/12 - Marscon
    ? Sun. 3/18/12 - Lightsaber training. Burnsville public library. Karen organizer.
    ? Pizza at Jim's afterwards
    April
    ? 4/13-4/15/12 ? C2-E2 in Chicago
    ? Sat. 4/21/10 - Movie night? ? Time and movie TBD ? Maybe at New Hope Cinema Grille
    May
    ? 5/18-5/19/12 ? SpringCon
    June
    ? Sat. 6/16/12 - St. Louis Park Parktacular Parade
    ? Roseville parade ? We decided not to participate in this as it is at a difficult time and location to reach
    July
    ? 7/5-7/8/12 ? CONvergence
    ? 7/7/12 ? Karl Oscar Days - Lindstrom Parade (Date Confirmed by SNF)
    August
    ? 8/11/12 - Pre CVI Party Neil's House BBQ. Time TBD
    ? 8/23-8/26/12 ? Star Wars Celebration VI - Orlando
    September
    ? 8/31-9/3/12 ? Dragon*Con
    ? 9/14-9/16/12 ? Camping at Crow-Hassan Park
    October ? No monthly club event
    ? 10/20, 10/21, 10/26, 10/27, 10/28 - Zoo Boo
    ? FallCon - Date TBD
    ? 10/27/12 - Anoka Halloween Grand Day Parade
    November
    ? 11/11/12 - Activity & Planning meeting (Bowling? Go karting? Mini-golf is out. )
    December - No club meeting ? Happy Holidays

    Club Reports

    Book Club: No report
    ? Work with book stores, Har Mar BN for special meetings ? Phil to contact Har Mar B&N
    ? Advertising
    ? Discussed recruiting addition help to organize meetings ? SNF to complete

    RPG Club: Phil
    ? Current campaign is ongoing ? Larry B. recently joined

    Intergalactic Rendezvous (craft night) - Brian
    ? Consider a weekend date
    ? Working on getting weekly schedule going again
    ? Possibility to rent the Textile Center on a Friday night
    ? Should pick up as weather gets worse

    501st, Rebel Legion, Jedi Assembly news
    ? 501st Elections are in January


    Smuggler?s Hold ? Club Event Funding
    ? General fund is empty, but that is typical. Expenses are minimal. Web, Yuku, float
    ? Current Status
    ? Projected budget for 2012
    ? Need about $900 total to cover everything
    ? $280 in the CONvergence fund
    ? Plans to meet that budget
    ? Set funding goal, measure progress
    ? Contributions in goods, time and help.

    CONvergence Planning
    ? 2 Nights - confirmed
    ? Budgeting ? covered in Smuggler?s Hold report
    ? Theme ? Props
    ? SNF to Follow up on murals for Cantina ? Damon- time & materials?
    ? Brainstorming meeting w/ Damon? January?
    ? Flats on the balcony wall
    ? Bench ? corner
    ? Need new hanging sign ? maybe new archway
    ? Bench for corner?
    ? Clarification from Doubletree on floor covering ? SNF is getting this from Tish Cassidy
    ? Party Partnership ? essentially same as last year
    ? Changes in 2012
    ? More volunteer hours may be available ? up to 120 per party

    Website
    ? How do we consolidate the website & the message board
    ? If there a less expensive/free option (Proboards or equivalent)
    ? Who has the skills to make this happen
    ? Let go of the MinnesotaForce.org ? go to proboards
    ? Current domain is good until May
    ? Brian B. to follow up with some better options ? by 1/1 meeting

    Charity Planning
    ? Expanding our charity opportunities
    ? Team to drive this project
    ? Rick, Amanda, Jim, Karen

    Merchandise