MN Minutes from the Nov. Annual Planning Meeting

11/13/11

Minnesota Force Fall Planning Meeting Minutes

Attending
Steve F, Phil, Amanda, Rick, Chad, Stacie, Karen, Mary Ellen, Jim, Neil, Larry S., Brian, Larry B


Calendar / Monthly Events
December
? Fri. 12/2/11 ? Big Brothers/Big Sisters Holiday event ? Metrodome
? Thurs. 12/8/11 ? Charity screening of SW Holiday Special ? Bryant Lake Bowl
? Fri. 12/16/12 ? Salvation Army Bell Ringing at Southdale
? SNF to post last two events on MN Force forums

January
? Sun. 1/1/12 - MN Force Holiday Party
? Rick's 3:00 PM Potluck. Short business meeting at the holiday party to discuss website, forums and fund raising progress.
? White Bantha gift exchange - $10-$20 value

February
? 2/10/11 Phantom Menace 3D release revisit
? Saint Louis Park 394&100?
? Burnsville Odyssey?
? Wait until closer to Feb and directly contact theaters
? SNF to contact Lucasfilm to see if they have any official events for this.
? Sat. 2/18/12 - Snow Tubing at Elm Creek 1:00 PM
? Dinner at Steve's after

March
? 3/9/12 - Marscon
? Sun. 3/18/12 - Lightsaber training. Burnsville public library. Karen organizer.
? Pizza at Jim's afterwards
April
? 4/13-4/15/12 ? C2-E2 in Chicago
? Sat. 4/21/10 - Movie night? ? Time and movie TBD ? Maybe at New Hope Cinema Grille
May
? 5/18-5/19/12 ? SpringCon
June
? Sat. 6/16/12 - St. Louis Park Parktacular Parade
? Roseville parade ? We decided not to participate in this as it is at a difficult time and location to reach
July
? 7/5-7/8/12 ? CONvergence
? 7/7/12 ? Karl Oscar Days - Lindstrom Parade (Date Confirmed by SNF)
August
? 8/11/12 - Pre CVI Party Neil's House BBQ. Time TBD
? 8/23-8/26/12 ? Star Wars Celebration VI - Orlando
September
? 8/31-9/3/12 ? Dragon*Con
? 9/14-9/16/12 ? Camping at Crow-Hassan Park
October ? No monthly club event
? 10/20, 10/21, 10/26, 10/27, 10/28 - Zoo Boo
? FallCon - Date TBD
? 10/27/12 - Anoka Halloween Grand Day Parade
November
? 11/11/12 - Activity & Planning meeting (Bowling? Go karting? Mini-golf is out. )
December - No club meeting ? Happy Holidays

Club Reports

Book Club: No report
? Work with book stores, Har Mar BN for special meetings ? Phil to contact Har Mar B&N
? Advertising
? Discussed recruiting addition help to organize meetings ? SNF to complete

RPG Club: Phil
? Current campaign is ongoing ? Larry B. recently joined

Intergalactic Rendezvous (craft night) - Brian
? Consider a weekend date
? Working on getting weekly schedule going again
? Possibility to rent the Textile Center on a Friday night
? Should pick up as weather gets worse

501st, Rebel Legion, Jedi Assembly news
? 501st Elections are in January


Smuggler?s Hold ? Club Event Funding
? General fund is empty, but that is typical. Expenses are minimal. Web, Yuku, float
? Current Status
? Projected budget for 2012
? Need about $900 total to cover everything
? $280 in the CONvergence fund
? Plans to meet that budget
? Set funding goal, measure progress
? Contributions in goods, time and help.

CONvergence Planning
? 2 Nights - confirmed
? Budgeting ? covered in Smuggler?s Hold report
? Theme ? Props
? SNF to Follow up on murals for Cantina ? Damon- time & materials?
? Brainstorming meeting w/ Damon? January?
? Flats on the balcony wall
? Bench ? corner
? Need new hanging sign ? maybe new archway
? Bench for corner?
? Clarification from Doubletree on floor covering ? SNF is getting this from Tish Cassidy
? Party Partnership ? essentially same as last year
? Changes in 2012
? More volunteer hours may be available ? up to 120 per party

Website
? How do we consolidate the website & the message board
? If there a less expensive/free option (Proboards or equivalent)
? Who has the skills to make this happen
? Let go of the MinnesotaForce.org ? go to proboards
? Current domain is good until May
? Brian B. to follow up with some better options ? by 1/1 meeting

Charity Planning
? Expanding our charity opportunities
? Team to drive this project
? Rick, Amanda, Jim, Karen

Merchandise