Here are today's meeting minutes: October 17, 2008 -- Steve's House In Attendance: James (Darth Cobern), Amanda (Sy Snootles), Steve (Jediscar) Summary of Clone Wars Dinner Event: --- $1000 was forwarded to Make-A-Wish of NH in the last month along with a personal, hand-written note. It was decided that Steve will write a brief article and submit it with photos to Bantha Tracks, the Star Wars fan club. --- Brandon still owes the group $40 for his tickets to the event. --- TK should prepare to forward the group paypal funds from ticket sales to the event to Steve so that it can be deposited in to the group bank account. Consolidating funds in one account will help to earn more interest and to make accounting easier fro Steve, the group treasurer Other Group Finance Issues: --- Including the Paypal funds, we have $985.58 in our account. It was voted unanimously by the attending members that these funds should be in one account and that access to funds would be at the approval of a group vote at designated meetings or online voting polls. Individuals who incurr approved expenses will be reimbursed upon the treasurer receiving a receipt, or will receive payment in advance from the treasurer if exact amount is known and approved by vote. --- It was voted unanimously by attending members that a paid table at Super MegaFest would not be in the group's best interest. The opinion of attending members was that SMF is held outside of our groups home area and the funds would be better spent promoting our group at more local event, such as those in Concord, Manchester, Rochester, Portsmouth, and other nearby events. The most effective way to promote our group at Supermegafest might be to offer fliers at Jetpacks table or to pass out printed fliers while in costume. ---- It was voted unamimously by attending members to approve the use of $25 of group funds for set-up costs for a website hosted by Jetpacks. It was also voted to approve the expense of a $25 annual maintenance fee for the website. T-Shirts: ---- It was suggested that we explore making t-shirts for current members using iron-ons printed at home. Steve offered to price the iron-on sheets, and James and Amanda offered the use of their printer. Should we decide to print numerous shirts, the idea was proposed to purchase an inkn cartridge for their printer. Once prices are obtained, we will present a vote to the club. --- T-shirts for possible sale at future events would likely be silscreened by a professional shirt company. Other business: --- Welcome to pending member, Tuesday. She promises to set up a user name in the coming week. --- Ideas for future events were brainstormed by attending members: Star Wars Costume party for adults (non-holiday related), Star Wars day at the NH children's museum in Dover, event dates for local NH comic/sci-fi shows. --- It was also suggested that we change the sub-heading on the website to say "the only official fan club in NH rather than "star wars approved." We don't need to say what makes us official. The opinion is that official sounds better.