Ok, instead of having to traverse 5 pages of old material, I created this new thread for this years event. I contacted Vivian the Educatin Director who actually thoguth I was returning a call since they were, ironically, starting to touch base with participants. Here is ths jist of the conversation: Dates: October 27th, 28th, 29th (a Friday-Sunday) Time: When the sun goes down (specific time pending) Location: Reid Park Zoo 1100 S. Randolph way Location within the zoo: Same as last year, by the Pola Bear Enclosure, this is great becuase it is close tot he back gate, parking, and changing trailer. Backdrop: She basically gave us carte blanche here, but reiterated, it must not interfere with the flow of traffic. Therefore a flat backdrop is perfectly acceptable. But, the polar bear enclosure and our whole area is huge so I was thinking we should have a large backdrop, or two different scenes, or one scene and a club information display withour banner, the posters I am creating etc. She requested pictures for final approval. Areas of concern: Weapons! Anything that looks remotley real cannot be held or displayed, and of course pointed. She said props and weapons that are obviosly fantasy based like lightsabers are fine, but nothing that looks like a gun, and (sorry Jack) she specifically mentioned Chewy's blaster, and Jango's blasters. This is a major area of concern to her and she claims to have mentioned it to us last year during the event, but said it wasnt stopped, I told her how diminished our sight and hearing is and she understood. It obviously wasnt such a problem that she made us leave or not wan tus back, but we have to make sure we dont violate this, we are in the non scary part after all. Any weapons that are questionable can be preapproved by her, she would he happy to have another meeting later. Vivian is super nice and I really hope we dont upset her. These rules must be adhered to, especially by the new people who have not experienced such as major event. This is THEevent of the year because over 4000 people or more will see us, see our banners, get cards, and some will want to join.