St. Lou, MO StL's Celebration 3 Planning Thread

Discussion in 'Mid West Regional Discussion' started by DarthJurist, Jun 24, 2004.

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  1. DarthJurist Admin Emeritus

    Member Since:
    Dec 10, 2000
    star 5
    (Posted per GSA request. If you have already made your own arrangements, please let me know I'll lock this, or just ignore.)


    Jedi_Master_Sal of the Pittsburgh Fanforce, has been given authorization to coordinate CIII Fanforce Group Discount Hotel rooms for ALL of Fanforce. The deadline to get a Discount Group Reservation with Fanforce is July 1st. The more people we have signing up for the Fanforce group rate, the cheaper everyone's rate will be.

    Please send your info directly to Jedi_Master_Sal either through your CR, or if you do not have one through a chosen leader. Either way, only one person per chapter please!. :)

    ======================
    Message from Sal
    ======================

    I am authorized to negotiate a group rate for all of Fanforce. It is my hope to secure a full hotel connected to the convention center (by skywalk) for all of Fanforce before the general public is able to book rooms. I am fairly confident that this is possible.

    What I need from you all is a tally of FIRM numbers of interested people from your respective Fanforce chapters. (Also, if you have some "possibles," you may give me a count for those as well.)

    Please format your numbers as such:
    Pittsburgh FF: 14 Firm, 6 Possibles

    I will need your final tally no later than July 1st, so that I may compile the list and start negotiating with GenCon (the promoters of CIII).

    The 501st already has a deal through them for 250 rooms, but I am confident that with the combined presence of Fanforce we will be able to have many more rooms requested, and could then present a valid case for special consideration in regards to discount rates and "pre-booking".

    The room rates quoted to me so far (this was by one specific hotel so rates may differ slightly)
    were as such:

    $134 per night for a single (1 person) 1 double bed
    $144 per night for a single (2 person) 1 king bed
    $154 per night for a single (3 person) 1 king bed, 1 roll out bed
    $164 per night for a single (4 person) 2 doubles

    These numbers HAVE NOT been guaranteed. The price quotes and room sizes where only an initial quote and that by submitting a request it does NOT guarantee that a chapter will have rooms reserved for them.

    A deal first has to be made with GenCon. Once that deal is made and we know GenCon is holding those rooms can we count on it being a guarantee.

    The submission of requests is to show to GenCon proof of what FanForce is proposing. BTW, chapters CAN submit requests after the July 1st deadline, but I need to get the proposal into GenCon on that date. If other chapters want to sign up after and the deal can be made, that can only serves to bolster our numbers and position. They are welcome to join. It should be noted though that if a deal is made for the room numbers I submit on July1st that GenCon may only be able to honor THAT amount of rooms, so urgency is needed.

    Should the actual rates be different (whether higher or lower) you will be notified immediately after I receive that information.

    The bed size may vary by hotel. You will also be notified of that should it differ than what is quoted here.

    The information contained in the replies I receive will figure prominently in the negotiating process and, as a result, will need to be as accurate as humanly possible since a contract will most likely need to be drawn up.

    Do not "pad" your numbers. Only firm numbers, please. (The "possibles" may be taken into account, but I suspect that unlikely.) We, as Fanforce, can not be responsible for extra rooms not filled, so once again I urge you to be absolutely confident with your figures before you submit them to me.

    Since this is just the beginning of the negotiation phase, I do not yet have any answers regarding who, how, and when you will be able to pay for rooms. Rest assured that I will post this information immediately after finding out, so as to give you and your respectiv
  2. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    Arlight I'm posting it again, one single room, one 2 person room.
  3. yodaismygod Jedi Padawan

    Member Since:
    Jun 25, 2002
    star 4
  4. chiss_man Jedi Master

    Member Since:
    Jul 1, 2002
    star 6
    I very well might live out of my car.

    Me=cheap(and probably smelly by the 3rd day).
  5. VoijaRisa Jedi Master

    Member Since:
    Oct 12, 2002
    star 5
  6. SteelLepp Jedi Youngling

    Member Since:
    Sep 1, 1998
    star 2
    I'll go on the record as needing 1 room.
  7. Jedi_Commander_Faofa Jedi Master

    Member Since:
    Mar 17, 2003
    star 4
    :_| :_| :_|

    I don't think I am going to be able to go to this... TOO POOR!!! :(
  8. Jedi_Tabee Jedi Knight

    Member Since:
    Sep 6, 2001
    star 5
    *beats head against wall*

    don't mind me
  9. yodaismygod Jedi Padawan

    Member Since:
    Jun 25, 2002
    star 4
    Ummm, if she is going to be banging her head against the wall all night, I would like to request a room not next to hers.
  10. DarthShoey Jedi Padawan

    Member Since:
    Oct 28, 2003
    star 4
  11. Jedi_Tabee Jedi Knight

    Member Since:
    Sep 6, 2001
    star 5
  12. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    Our deal fell through. No group rate hotels. I'm very upset. I will post the message I got later, I'm so tired right now.

    Grrrrrrrrrrrrrrrrrrrrrrrrrrr
  13. gilraen Jedi Youngling

    Member Since:
    Aug 8, 2004
    star 1
    Maybe we can get enough rooms when Hyperspace opens their blocks? How many total are needed? I will keep me eyes open and let you know when they open them; supposedly by the end of this month...
  14. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    Chain: Omni Hotels
    Property Name: Omni Severin Hotel
    Property Address: 40 West Jackson Place, Indianapolis, Indiana, United States, 46225
    Property Phone Number: 317 634-6664
    Reservation Phone: 1-800-843-6664

    Quoted Rate: 170.10 United States Dollars
    Confirmed Rate: 170.10 United States Dollars

    This is the place and the price Randy got our hotel for. It seems reasonable, so maybe you should call here to set up lodging. The first night I will probably be alone if someone want to double for a night and save some cash.
  15. yodaismygod Jedi Padawan

    Member Since:
    Jun 25, 2002
    star 4
    Ummm, how many nights was that for? Also do you know how far it is from the C3 hotel?
  16. DarthShoey Jedi Padawan

    Member Since:
    Oct 28, 2003
    star 4
    Good question - is that for one or two nights?
  17. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    It's 170 a night and that seems to be the going rate. Also We are connected to the center via a walkway. I have the room from Thrusday to Sunday/
  18. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    I guess we should use this thread for C3 planning in general.

    Where's everyone else staying and when are you getting there. I'm thinking about going Wednesday night so I can be ready Thursday. Randy will be lucky to get there Thursday night or Friday. So if someone wants to ride the train up there with me or share driving duties (as long as the car is an auto or you don't mind dying at every light) with me that'd be great.

    Also anyone get a room with a kitchen? Be cheaper and kinda fun to eat together there. Everyone buy food and share ya know?
  19. Dagobah_Diva Jedi Master

    Member Since:
    Sep 24, 2002
    star 4
    Dajuan, I thought you did fairly well driving a stick. :)
    I won't be able to get to Indy until Friday night since I'm leaving the kids w/ my Mom in Danville and she has to work during the day and also Bree has school.
    I'm staying with a friend in Noblesville (one of the burbs). We should get together to go out on Friday night...and Saturday.
  20. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    I vote for getting together every night! I have your cell number if you bring it along. If not give me your friends number (if she doesn't mind). I have nationwide whatever it is so you can call whenever/where ever you want.
  21. Dagobah_Diva Jedi Master

    Member Since:
    Sep 24, 2002
    star 4
    I'll have my cell phone, but I'll also give you his before then. He has volunteered to be the designated driver for the weekend. I'm gonna need it...his sister is going out with us and when she's around I tend to do a lot of shots. (I'll only be there on Fri. and Sat. but that shouldn't stop the rest of you from going out every night.) :D
  22. KOB Jedi Youngling

    Member Since:
    Aug 22, 2004
    star 4
    I still want to know who/what's gonna be there before I commit to buying a pass. But I WOULD drive the 4 hours to party at the mall club if I had a place to stay....
  23. Jedi_Dajuan Administrator Emeritus

    Member Since:
    Dec 30, 2002
    star 6
    I don't care celeb wise who's going. I just want to meet my fellow fans if nothing else. Meet more Fan Forcers.
  24. Dagobah_Diva Jedi Master

    Member Since:
    Sep 24, 2002
    star 4
    Yeah--I'm supposed to meet a few people from Yahoo SW.
  25. kancerman Jedi Youngling

    Member Since:
    Jul 9, 2004
    star 1
    If I don't say it anywhere else ... best thing I can do is tag along with one of you ... plus I am in the same boat as Amy ... I would like to meet some of the people on Yahoo SW ... I so want to go ... but planning seems to be stalling and procrastinating on me ... plus, finances are in a kink at the moment :(( ...
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