Bing, NY SW Theme Night w/ Binghamton Senators - Fri April 6th

Garrison Excelsior would like to invite Crossroads of the Old Republic to join them for a Star Wars theme night with the Binghamton Senators on Friday evening April 6th.

We will be sharing a table out in the concourse where we can each put up our banners, hand out fliers, pose for pictures, etc. We will also be collecting donations for a charity of your guys choosing. I asked the Binghamton Senators if they had a preferred charity and they left the choosing up to us.

Game time is 7:05pm, but the doors open at 6pm so we should get there at 5:30pm at the latest to set-up and get in costume.

I need to submit the names of all the volunteers so that the Binghamton Senators can make up our free concourse passes. So please post here to help me make up the list. I'd like to send the final list to them on March 30th.

In addition to entertaining folks before the game, we've also been invited to participate in other activites during the game like sitting in the stands with fans, the dance contest and I'm guessing other fun things that mascots would normally do.
However, for anyone wishing to decostume and just watch the game (and any spouses) we've been offered discounted tickets of $10 a person. To get those tickets you need to PM me and I will send you the details on how to purchase them (in advance only) off the public boards. Anyone who is a member of 501st, Rebel Legion, FanForce or spouse/children of one is eligible for the discounted tickets.

We will have access to a locker room to change and store our gear.

So far there are 6 people from Garrison Excelsior & Echo Base coming out for this.

Any questions - feel free to ask.

I'm working on the press release now and will be posting it here for feedback from you guys sometime today.

~Doc_Bev

 

I'm in. I will try and make some flyers if Bob hasn't finished his yet.

 

I haven't finished my flyers per-say, but it won't be hard to do by then. I just gotta get on the other side of SMASH Night (Thursday) and I'll be all over it. I'm in as well. It sounds like a bunch of fun!!

 

Here's the standard Press Release I send out with each event I coordinate:

501st Legion: Garrison Excelsior
The world?s definitive Imperial costuming organization

PRESS RELEASE
FOR IMMEDIATE RELEASE

Star Wars Theme Night with the Binghamton Senators

Rochester, NY ? March 20th

Members of three area Star Wars clubs will be entertaining hockey fans for a Star Wars theme night on Friday April 6th starting at 6pm. Come out to the Broome County Veterans Memorial Arena and have your photos taken with characters from the Star Wars universe presented by the Binghamton FanForce Chapter, The 501st Legion?s Garrison Excelsior and The Rebel Legion?s Echo Base. The clubs will have a table out in the concourse with information, photo ops with the characters and Star Wars posters for sale to benefit the <insert charity name here>. Make sure to bring your camera for photos with the Darth Vader, Bounty Hunters, Jedi Knights, Stormtroopers and more.

About the Star Wars fan clubs.

Crossroads of the Old Republic is the official FanForce Chapter for Binghamton. Members chat online at theforce.net?s message boards and gather for social and costume events throughout the year. They can be found online at http://boards.theforce.net/binghamton_ny/b10675/p1

Garrison Excelsior is the upstate NY group of The 501st Legion. The work of the 501st is legendary when it comes to events and charity work. The members focus on Imperial (bad guy) costuming for all the Star Wars movies. They can be found online at www.garrisonexcelsior.com.

Echo Base is part of The Rebel Legion. Like the 501st, its members are costumers but they focus on Rebel (good guy) costumes. They can be found online at www.echobaserebels.com

Pictures from previous events can be seen here:
www.garrisonexcelsior.com/forum/gallery2.php?g2_itemId=8589

Contact: Nicky Blum, Public Relations Officer
501st Legion: Garrison Excelsior
585-720-9198 events@garrisonexcelsior.com

Let me know if you have any additions or corrections.

~Doc_Bev

 

Ian, consider our pamphlets done!! I just sent them off to the printers at school for 200 copies. I figure that should give us plenty, right? Now all we need is buisness cards. Also, Doc Bev, will we have "power" at the table? If we do, I'll bring my laptop, and we can play some of my podcast episodes, in particular the one where Ian is interviewed about the Jedi Religion. This looks to be a fun night. Thanks.

 

I will double check on the power availability when next I speak with them.
If not, KnightShade may have a portable power supply that would be able to run the laptop for a couple hours.

~Doc_Bev

 

You guys good with the press release?
I wanted to make sure to get that sent out this week.

~Doc_Bev

 

Do you guys know which charity you'd like to go with yet?

Sorry to keep bugging you, I know Ian has a lot on his mind right now, but I was really hoping to send this out last Tuesday. Unfortunately once we pass the two week mark, the probability of getting media coverage goes down as their schedules get booked.

~Doc_Bev

 

I think the ALS Foundation is the one that Charles would like to se benifit from this. I know that his new mother in law has ALS.

The press release looks good to me.

 

Hey Vicky!! The press release is ok.

This is gonna be so much fun..can't wait!! Haven't ever been to a Senators game. I used to watch and go to the Buffalo Sabers games when I was young and living there..lol.

 

Here is the standard checklist. There are still some TBDs, but let me know if there are any questions this doesn't cover.

Event Checklist

Type of Function
AHL Hockey game

Where function will take place?
Indoors

Where is the Entertainers entrance/exit?
waiting for answer from contact

Location
One Stuart Street, Binghamton, NY 13901

Directions from all points
From North ( I81 - Syracuse):
Take I-81 South to RT-7 South exit- EXIT 4 South
Merge onto NY-363 West
Turn RIGHT onto WASHINGTON ST.
Turn RIGHT onto STUART ST.
ARENA IS ON YOUR RIGHT.

From South (I81 - Wilkes-Barre, PA):
I-81 North to RT-7 South exit- EXIT 4 South.
Merge onto NY-363 West.
Turn RIGHT onto WASHINGTON ST.
Turn RIGHT onto STUART ST.
ARENA IS ON YOUR RIGHT.

From Northeast (I88 - Albany):
Take I-88 to RT-7 South exit- EXIT 1.
Stay STRAIGHT to go onto NY-7 South
NY-7 South becomes NY-363 West.
Turn RIGHT onto WASHINGTON ST.
Turn RIGHT onto STUART ST.
ARENA IS ON YOUR RIGHT.

From East (NY17):
NY-17 West merge with I-81 North.
I-81 North to RT-7 South exit- EXIT 4 South.
Merge onto NY-363 West.
Turn RIGHT onto WASHINGTON ST.
Turn RIGHT onto STUART ST.
ARENA IS ON YOUR RIGHT.

From West (NY17 - Elmira):
SOUTHERN TIER EXPY (NY-17 East)
Merge with I81 South
Take I-81 South to RT-7 South exit- EXIT 4 South.
Merge onto NY-363 West.
Turn RIGHT onto WASHINGTON ST.
Turn RIGHT onto STUART ST.
ARENA IS ON YOUR RIGHT.

Time of Event
Time event starts: 6pm
Time entertainers need to be there: 5pm
Time entertainers need to be ready for: 5:30pm
Time event ends: TBD
Time entertainers can remove costume TBD

Rules and Guidelines
Will there be children present?
Yes, some but this will not be a children's event.
What are the guidelines for interaction?
Keep buckets on/in character while in sight of game patrons (children & adults)
Bucket on/off rule (i.e. "Troop Mode" or casual)
troop mode - buckets on
Pictures
Pictures service will be offered with a suggested donation
Games, events, activities
no 501st planned activities, however we may be particpating in activties organized by the Arena

Entertainers needed
Trilogy & EU characters
limited props for table display

Weapon restrictions
waiting for confirmation from contact

Trooper Provisions
Men's and Women's secure dressing area
co-ed locker room
A "safe zone" to unmask
co-ed locker room
Will food/water be provided?
TBD
Any other entertainer "perks"
free concourse passes, free arena passes for costumed volunteers, discounted tickets for those wishing to attend the game
Is there a preffered parking location/garage?
waiting to hear back from contact
Is parking free/reimbursed?
waiting to hear back from contact

~Doc_Bev

 

Nice job Doc_Bev. I think we are pumped and ready for this one.

 

Here is our volunteer list so far:

Volunteers:
(as of 04/04 at 5:45pm)

Definite:
501st
Nicky
Darren
Tom
Duane - Scout Trooper
Mike
Jeff Gonz - Darth Vader
Darryl - Boba Fett
Frost - Commander Bly
Sherry - Mara Jade
Frank - back-up Vader
Andrew

FanForce
Ian
Charles
Bob
Karen

Tentative
Dave B

Unable
Glitch
Ashley

Any changes to the list - let me know. Deadline to get your name to me for the free concourse passes (costumers & helpers) is tomorrow morning.

Game tickets need to be purchased through the Binghamton Senators before 3pm on Friday by calling Jason Camp at 607-722-7367 (code word STAR). If you want to sit and watch the game (in costume or not) you need to purchase a ticket, but if you are willing to "work" the game in costume then you are eligible for a free entry ticket into the arena.

~Doc_Bev

 

Working? Does this mean as mascotts or as un-costumed? My wife was coming to take pictures of the event Does that fall under the catagory of worker/Helper? Ryan said she could come with me.. Please let me know as we need to get a babysitter if we both go out. Working does not constitute watching/sitting to see the game. Correct? And dicounted tickets exactly how much will that be?

Thanks

 

In the case of the arena/game tickets, "working" is defined as volunteering in costume for activities inside the arena. Your wife would get a free concourse pass (if you PM me her name so that I can add her to the list I send in tomorrow) as a helper, but if she wants to enter the arena she would need to purchase a ticket which are $10 (instead of $16) for us. I believe Ryan was answering the question of whether or not your wife would be eligible for the discounted tickets, to which the answer is yes.
The only free arena passes we're being offered are to those who will be volunteering in costume. Just sitting and watching the game (in costume or not) does not qualify us for a free game ticket.
I hope that clarifies things. If not, please let me know.

~Doc_Bev

 

Okay, so I'm trying to understand this better, so ignore my ignorance. Will I not be allowed in the arena with my costume on? Only the concourse correct? Unless I have a ticket. If I'm understanding that correctly. If not, then I may need to sign up for a free ticket as well.

 

From what I understand we have to purchase our own tickets from the B sens.

 

For both the concourse and the arena separate tickets are needed. You're already signed up for the concourse one. If you are going to "troop" inside the arena in costume you can get a free arena ticket, but if you are going in to watch the game (in or out of costume) you need to purchase a game ticket.

~Doc_Bev

 

Who else is going to do stuff inside the arena. I'm up for it so Doc_Bev please put me down for it. I am game for a laugh.

 

Karen, could you PM me your last name so that I can submit your name for the concourse pass? (or whoever sees this message first please PM me?) Thanks!

~Doc_Bev

 

OK - all set. List has been sent in.

~Doc_Bev

 

I'm up for doing stuff inside the arena too. It sounds like a bunch of fun. Did I miss a cut off?

 

Nope, you didn't miss a cut-off.
I don't think we'll be getting the arena passes until tomorrow night, but the B-Sens wanted to get the concourse passes ready in advance.

I have confirmed we have power at our table, so you can bring stuff to play. And we have a DVD too (you probably saw parts of it at the Syracuse Heroes Expo) if there's time to play both.

EDIT: I have a couple updates to the event checklist (see red text)...

Where is the Entertainers entrance/exit?
after entering you will see a door marked Media, that is where we sign in for our concourse passes

Time of Event
Time event starts: 6pm
Time entertainers need to be there: 5pm
Time entertainers need to be ready for: 5:30pm
Time event ends: game ends at 9:30pm
Time entertainers can remove costume TBD

Weapon restrictions
no prohibition on weapons

Trooper Provisions
Men's and Women's secure dressing area
co-ed locker room
A "safe zone" to unmask
co-ed locker room
Will food/water be provided?
water will be provided, bring money for food at arena
Any other entertainer "perks"
free concourse passes, free arena passes for costumed volunteers, discounted tickets for those wishing to attend the game
Is there a preffered parking location/garage?
no special parking location
Is parking free/reimbursed?
parking is aprox $5, not reimbursed


~Doc_Bev

 

We are planning to leave Rochester at 2pm-ish.
And plan to arrive at the Arena at 5pm-ish.
I will probably be offline as of 1pm-ish so to contact me use my cell - 585-281-7963.

See you in a little over 5 hours!

~Doc_Bev

 

good luck guys and have fun!! Take lots of pics!!!! WHOOOT !!!!