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Mass Whatta Job! Star Wars Exhibit Tour Coordinator - Museum of Science, Boston

Discussion in 'NorthEast Regional Discussion' started by Mkingsley, Jun 16, 2010.

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  1. Mkingsley

    Mkingsley Jedi Youngling star 1

    Feb 5, 2003
    Just saw this job posting, which appears to be less than a day old on the Association of Zoos & Aquariums website (but appears to have been on the MOS website for awhile now):


    Organization: Museum of Science (AZA Member)
    Location: Boston, MA, United States
    Job or Internship: Job
    Star Wars Exhibit Tour Coordinator

    Museum of Science, Boston

    Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.


    This position is key to the smooth operation of the Star Wars exhibit while on the road, by minimizing costs and maximizing revenue. Allows for the smoothest possible transitions and maintenance, and keeping museum Temporary Exhibit Coordinators in a position to install and deinstall the exhibit in the most efficient manner.


    ? Oversee 10,000 square foot exhibit tour

    ? Monitor costs of $5,000,000 exhibit and a tour budget of approximately $300,000

    ? Coordinate scheduling of 7-person exhibit installation staff

    ? Coordinate arrangements and scheduling of 13 trucks of equipment delivery

    ? Oversee adherence of contracts with values of up to $600,000

    ? Must be able to travel up to 3 weeks at a time and up to 6 times per year

    ? Handle and assist with installing priceless artifacts

    ? Support 7 offsite technicians


    1. Organize and schedule Star Wars exhibit delivery and technical staff tour schedule, allowing for a smooth and efficient use of staff time while assuring that the installation/deinstallation remain on target and on budget.

    2. Oversee billing of costs to venues, including but not limited to rental fees, surcharge fees, and install/deinstall costs. Work with accounting staff to see proper accounts are credited ensuring that revenue of the exhibit is received and properly applied to support the project.

    3. Schedule Star Wars exhibit site visits, and make the site visits to acquire necessary information from host in order to help resolve contract negotiations and to provide technical information necessary for a smooth installation.

    4. Will be assigned to work on deinstallations and installations on the road as back up for the current team, allowing museum to schedule staff more efficiently, reducing expenditures, and to prevent burnout of existing staff.

    5. Communicate needs of Star Wars exhibit to each hosting venue, and oversee contractual obligations required by venue, with guidance of department manager, and maintains on-going working relationship between borrower and vendor in order resolve issues, and to achieve the best possible venue attendance and product delivery within the limits of contractual obligations.

    6. Track monthly financial expenditures of Star Wars tour and assist in budgeting for maintenance, allowing for an accurate model of the current financial status of the exhibit expenses to date for use by Department and Museum management.

    7. Update Star Wars manuals as needed with assistance of Star Wars Technical staff, in order to provide host with support necessary to quickly resolve maintenance issues.

    8. Order disposable and other supplies for Star Wars tour as needed. Serve as first contact for venues regarding maintenance issues and provide support in a timely manner, in order to keep the exhibit in the best operating condition possible.

    9. Assist other staff in all aspects of temporary exhibits with all other exhibit operations as needed.

    10. Perform other work-related duties as required by Manager.


    Regular full time, 40 hrs/wk, Mon-Fri. Once the Star Wars exhibit tour is over, this position will terminate unless another exhibit tour takes place.


    Manager of Temporary Exhibits


    ? Bachelor?s of Science or Arts degree preferred

    ? 3 to 5 years of experience required

    ? Proficient with Microsoft Office, especially Excel

    ? Aptitude in Photoshop a
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